1. Agreement Overview

This Agreement represents a Service Level Agreement ("SLA" or "Agreement") between RGW IT SERVICES BV and Customer for the provisioning of IT and Digital creative services required to support and sustain the product or service.

This Agreement remains valid until superseded by a revised agreement mutually endorsed by the stakeholders.

This Agreement outlines the parameters of all IT and Digital creative services covered as they are mutually understood by the primary stakeholders. This Agreement does not supersede current processes and procedures unless explicitly stated herein.



2. Goals & Objectives

The purpose of this Agreement is to ensure that the proper elements and commitments are in place to provide consistent IT and Digital creative services support and delivery to the Customer(s) by the Service Provider(s).
The goal of this Agreement is to obtain mutual agreement for IT and Digital creative services provision between the Service Provider(s) and Customer(s).
The objectives of this Agreement are to:

  • Provide clear reference to service ownership, accountability, roles and/or responsibilities.
  • Present a clear, concise and measurable description of service provision to the customer.
  • Match perceptions of expected service provision with actual service support & delivery.



3. Stakeholders

The following Service Provider(s) and Customer(s) will be used as the basis of the Agreement and represent the primary stakeholders associated with this SLA:

Service Provider(s): RGW IT SERVICES BV. ("Provider")
Customer(s): Customer ("Customer")



4. Periodic Review

This Agreement is valid from the Effective Date outlined herein and is valid until further notice. This Agreement should be reviewed at a minimum once per fiscal year; however, in lieu of a review during any period specified, the current Agreement will remain in effect.

The Business Relationship Manager ("Document Owner") is responsible for facilitating regular reviews of this document. Contents of this document may be amended as required, provided mutual agreement is obtained from the primary stakeholders and communicated to all affected parties. The Document Owner will incorporate all subsequent revisions and obtain mutual agreements / approvals as required.

Business Relationship Manager: RGW IT SERVICES BV
Review Period: Bi-Yearly (6 months)



5. Service Agreement

The following detailed service parameters are the responsibility of the Service Provider in the ongoing support of this Agreement.



5.1. Service Scope

The following Services are covered within the SLA Plans, how ever some may be excluded depending on the type of plan chose by the Customer, the plans descriptions are published in the RGW IT SERVICES Website.

  • Manned telephone support
  • Manned WhatsApp support
  • Manned Instant Messaging support
  • Monitored email support
  • Remote assistance using AnyDesk where available
  • Planned or Emergency Onsite assistance (extra costs apply)
  • Monthly system health check



5.2.Customer Requirements

Customer responsibilities and/or requirements in support of this Agreement include:

  • Payment in advance of each month of service, for all support costs at the agreed interval and chosen SLA Plan.
  • Reasonable availability of customer representative(s) when resolving a service related incident or request.



5.3. Service Provider Requirements

Service Provider responsibilities and/or requirements in support of this Agreement include:

  • Meeting response times associated with service related incidents.
  • Appropriate notification to Customer for all scheduled maintenance.



5.4.Service Assumptions

Assumptions related to in-scope services and/or components include:

  • Changes to services will be communicated and documented to all stakeholders.



6. Service Management

Effective support of in-scope services is a result of maintaining consistent service levels. The following sections provide relevant details on service availability, monitoring of in-scope services and related components.



6.1. Service Availability

Coverage parameters specific to the service(s) covered in some plans are as follows:

  • Telephone support : 8:00 A.M. to 7:00 P.M. Monday - Saturday
  • Calls received out of office hours will be forwarded to a mobile phone and best efforts will be made to answer / action the call, however there will be a backup answer phone service
  • Email support: Monitored 8:00 A.M. to 7:00 P.M. Monday - Saturday
  • Emails received outside of office hours will be collected, however no action can be guaranteed until the next working day
  • Onsite assistance guaranteed within 72 hours during the business week after notification

    • The parameters are adjusted to the selected plan of the customer, all the parameters are published in the Supplier website.



6.2.Service Requests

In support of services outlined in this Agreement, the Service Provider will respond to service related incidents and/or requests submitted by the Customer within the following time frames:

  • 0-8 hours (during business hours) for issues classified as High priority.
  • Within 48 hours for issues classified as Medium priority.
  • Within 5 working days for issues classified as Low priority.
  • Remote assistance will be provided in-line with the above timescales dependent on the priority of the support request.



7.0 SaaS Services

Definition of SaaS: Software as a service is a software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted in RGW IT SERVICES Servers, Workstations, or Cloud, or in RGW IT SERVICES Data center providers. It is sometimes referred to as "on-demand software", and was formerly referred to as "software plus services".

The following serivces are offered by RGW IT SERVICES:

  • Phone Number as a Service
  • NIZU ERP,CRM,MRM
  • Rocket Chat
  • OnlyOffice.
  • Website & Webmaster as a Service
  • Branding
  • Motion graphics
  • Animation
  • WhatsApp Integration
  • NextCloud Hub
  • VIN Decoder
  • JCON Customs Link provider
  • Open Banking via NIZU